For video production
CRM and invoicing for video production houses
A production has an advance before the shoot, costs on the day and a balance after the final cut. Keep each job’s milestones, expenses and payments together, so you know what every production really earned.
- 14-day free trial
- No payment to start
- Pay by bKash or bank
Brand identity
Nodi Travels · due 30 Nov
Agreed value
৳120,000
- Advance, 50%৳60,000Paid
- 2First drafts, 25%৳30,000Invoiced
- 3Final delivery, 25%৳30,000Not yet billed
Received
৳60,000
Costs
৳18,500
Profit so far
৳41,500
Sound familiar?
What gets in the way for video production
Shoot costs that never get billed
Equipment hire, crew and travel are paid on the day and forgotten by the time the invoice goes out.
Balances chased for weeks
The final cut is delivered, the client is happy, and the balance sits unpaid.
No idea which jobs made money
Every production feels busy, but nobody can say which ones were profitable.
How it helps
Everything in one place, built for how you work
Advance, shoot and final cut as milestones
Bill each stage of a production as its own invoice, for its own amount, when it falls due.
More about leads and projectsCosts recorded against the job
Crew, equipment hire, travel and music licences recorded against the project, with costs you pass on added to the invoice.
More about leads and projectsPayments recorded as they arrive
Advances by bKash, balances by bank, each recorded with its transaction ID against the right invoice.
More about bKash and Nagad paymentsReminders for unpaid balances
Once a balance is past its due date, the client is reminded by email, and the WhatsApp message is ready for you to send.
More about invoicing
How it fits in
An ordinary month, start to finish
No installation and nothing to download: it runs in the browser on a laptop or a phone.
- Step 1
Quote and win the job
Track the enquiry on the pipeline, then turn it into a client and a project with its agreed value.
- Step 2
Bill the advance before the shoot
The first milestone goes out as its own invoice with your payment details on it.
- Step 3
Record the day’s costs
Crew, equipment and travel recorded against the project as they are paid.
- Step 4
Deliver and collect the balance
Invoice the final milestone with any costs you pass on. If it turns overdue, an email reminder goes out for you.
FAQ
Questions about the CRM for video production
What owners like you ask before they start a trial.
Something else? injamam@deenlytics.com
Can I add shoot expenses to the client’s invoice?
Yes. Expenses recorded against a client or project can be added to an invoice as lines, and removing the line makes the cost billable again.
Can I see the profit on each production?
Record the costs against the project and invoice the work from it. The reports page shows income, expenses and profit for any period.
Can my editors and producers use it too?
Yes. Invite them as staff. Each plan includes a number of team members, listed on the pricing page.
Other kinds of agency
Run a different kind of agency?
- For IT and web agenciesFor web and software agencies with domains, hosting and maintenance to renew for every client.Read more
- For design studiosFor branding and design studios that bill by project and by milestone.Read more
- For marketing agenciesFor digital marketing agencies with monthly retainers and a steady flow of new enquiries.Read more
Try it with your own clients for 14 days.
Setting up takes a few minutes, and no payment is needed to start.